Mobility budget and the benefits of the MAES mobility card
Many people used to take the car as standard to get to work, pay customers a visit or even to get a sandwich in the afternoon. That time is irrevocably behind us. The roads are silting up and the car is no longer always the quickest way to get around. Moreover, there is a growing awareness that there is simply no “planet B”. The mobility budget, which employers have been able to issue since 1 March 2019, fits in nicely with these changes. It allows employees to distribute a certain budget over different types of transport – from the electric scooter to the tram or Uber – and thus commute efficiently and sustainably. The MAES Mobility Card, with which you can easily pay for your bus journeys or rent an electric scooter, fits perfectly into the picture. Discover everything about the mobility budget here!
What is the mobility budget?
If an employer chooses to implement the mobility budget, and if the employee agrees (both parties have the freedom of choice), the latter will exchange his or her company car for a sum of money that he can use to travel to and from work . The sum can be used on three pillars:
Pillar 1: a new company car
The condition is that the new company car is at least as environmentally friendly as the one you traded in, and emits a maximum of 105 grams of CO2 per kilometer (from 2020 that limit will drop to 95 grams). Moreover, the new car may not cost the employer more than the car it replaces. The same social and tax rules apply here as with a traditional company car.
Pillar 2: sustainable means of transport
This includes a whole range of environmentally friendly means of transport such as an (electric) bicycle, a monowheel, a speedpedelec, an electric scooter, but also public transport (individual tickets for train, tram, metro and bus and subscriptions are an option). Shared transport, such as an Uber or carpool services, are also possible. These solutions are completely exempt from social contributions and taxes.
Pillar 3: residual balance in cash
You do not have to completely use up your mobility budget. At the end of the year, you can have your money paid out in cash. You do pay a tax of 38.07% on that amount.
The mobility budget in practice
We provide two practical cases to clarify the mobility budget system.
Steven lives in Ninove, but commutes to Brussels every day. He takes his sustainable car to a park-and-ride on the outskirts of the city (pillar 1), and then covers the final kilometers with the folding bike that he carries in his suitcase (pillar 2).
Malika lives in Wilrijk and works near the Leuven station. Every morning she jumps on her electric bicycle to pedal to Berchem station (pillar 2). There she boarded the train to Leuven (pillar 2).
The size of your mobility budget
You can combine the three pillars to your heart’s content, as long as you stay within your budget.
The company car you trade in naturally determines the size of your mobility budget, but that is not the only factor that plays a role. In fact, you have to take into account the full annual gross costs that were associated with your company car for the employer. Such a “total cost of ownership” (TOC), or the total cost for the employer, also includes other parameters, such as
- the fuel costs
- maintenance and repair costs
- the CO2 emissions of the car
- the tax deductibility
- even the driver’s driving behavior (in the form of any accidents and damage at the end of the contract)
Who is eligible?
Both the employee and the employer must meet a number of conditions.
- Employers have had to offer continuous company cars for at least three years.
- Employees must have a company car at their current employer for at least three months without interruption and have responded to one of these three scenarios during the past three years:
- have had a company car for at least a year
- whether you have a company car for at least one year
- whether you are or have been eligible for this
The difference with the mobility allowance
The mobility budget is not the only measure that the government launched. In addition, there is the mobility allowance or the cash for car arrangement. Both systems have many similarities, but also some differences. For example, a company car is not an option for those who get to work with a mobility allowance. Our page dedicated to the theme goes into this even further.
Hoe kan ik een extra kaart aanvragen?
You can easily do this via the online management module of the MAES Mobility Card.
Help, my MAES Mobility Card has been lost or stolen.
Have you lost your MAES Mobility Card or has it been stolen? Report this loss directly to the police and the MAES customer service. The MAES Mobility Card is then immediately blocked. It is also possible to report the loss of your card online. Log in on ‘My MAES’ and click on ‘lost’ with your data and your card is immediately blocked. The “Lost and stolen” department is available 24 hours a day, 7 days a week.
+ (32) (0) 3 889 89 89
After this, a new MAES Mobility Card will be created immediately, which will be sent to you as soon as possible. The PIN code of your new MAES Mobility Card will not change.
What does a MAES Mobility Card cost?
We would like to refer you to the rates of the MAES Mobility Card.
What is the difference between a MAES fuel card and a MAES Mobility Card?
With a mobility card you can, among other things, refuel in Europe, charge electric, buy tickets for public transport, pay parking fees (underground and above ground) and more …. – Click here for more information about our rates
What are the benefits of a MMC?
With an MMC you do full cost control regarding mobility. Everything is centralized on one invoice and therefore you no longer need to keep receipts (except for restaurant receipts). Belgian VAT can easily be recovered in this way. In a second phase, a mobility card can be used to allocate budgets to employees in the context of the cafeteria plan / mobility budget and flex plan.
Can the MAES Mobility Card replace my existing MAES fuel card?
Depending on individual needs, this certainly is a possibility. Are you only looking for a fuel card with which you can refuel budget-friendly? Then the MAES fuel card is the best option. Do you need more mobility options? Then remember that you enjoy the same conditions with the MMC as with our MAES fuel card
Where can I refuel with MMC in the BENELUX and the rest of EUROPA?
In Belgium you can refuel at all our own stations with the MAES Mobility Card. You can find them here. Outside of Belgium you can refuel at stations where they accept a VISA card in the following countries: Andorra, Bosnia and Herzegovina, Bulgaria, Cyprus, Denmark, Germany, Finland, France, Greece, Hungary, Ireland, Iceland, Italy, Croatia, Liechtenstein, Luxembourg, Malta, Monaco, Netherlands, Norway, Austria, Poland, Portugal, Romania, Serbia, Slovenia, Slovakia, Spain, Czech Republic, Turkey, United Kingdom, Sweden and Switzerland.
Can I replace my OBU with the MMC?
No that is not possible. You can pay toll with the MMC in Europe but for the kilometer toll in Belgium an OBU remains necessary.
I am a “private person”. Can I also request the MMC?
The card is only intended for the holders of a VAT or company/business number.
Which VAT can I recuperate?
Only Belgian VAT can be reclaimed. With regard to parking, all VAT will be clearly stated on the invoice. For street parking there is no VAT charge, but there is for parking behind a barrier. Regarding the recuperation of VAT on restaurant expenses, you must keep the receipts as drink and food have a separate rate and therefore only can be split up on the restaurant ticket.
What about foreign VAT?
For expenses abroad you will receive an invoice with foreign VAT, which you can not settle in Belgium.
You have two options there:
- Reclaim the foreign VAT yourself in the country concerned via Intervat / VatRefund;
- Or you can have this done by our partner VAT-IT. MAES negotiated a favorable rate with them (20% of the VAT amount on a no cure no pay basis) in order to reclaim your VAT. In that case, send an e-mail to [email protected] and they will contact you.
Will my card be replaced FREE in the event of loss, theft or damage?
No. If you lose your card or it is stolen, you should block the card via CARD STOP. New cards are delivered at the applicable rates.
Can I change my PIN code or take over the code from my existing (MAES) fuel card?
You can choose your PIN yourself when requesting the MMC via a Self Service Web application. This code can and may therefore be the same as that of a MAES fuel card.
Kan ik vignetten betalen (bvb. OosteCan I pay vignettes (eg Austria, Switzerland) with the MMC?rijk , Zwitserland) met de MMC?
If the cardholder is authorized for Parking / Toll and the payments are made physically, whereby the payment at the terminal actually takes place on the code for “Toll & Bridge fees”, these Eurovignettes can indeed be purchased. However, this is not possible via the internet.
I work in Belgium, but I only have Dutch VAT / company number? Can I also apply for the Maes Mobility Card?
No, this is not possible. We refer you directly to www.xximo.com
How do I apply for a MAES Mobility card?
You can request an MMC by sending an email to [email protected], we will then send you the application forms. Here you can find all information.
What are the steps to apply for a MAES Mobility Card
Are you interested in the MMC? Send an email to [email protected] with your info!
How fast will I receive my MAES Mobility Card
When we receive the application, we start as soon as possible. As soon as you get an account, you have to apply for the MMC yourself. After this request, the MMC is prepared and shipped, this can take up to 2 weeks.
Can my MMC be put on a license plate?
An MMC is always registered on a name and is personal. On license plate is not possible and it is also not transferable to third parties.
Can the mileage entry be switched off?
No, this is not possible. To save time, you can always enter ‘0 (zero)’ when entering the kilometers before refueling.